External Grants FAQs

Click on the Cost Claim link below to open the detailed table.

Cost Claim

Click on the Cost Claim link below to open the detailed table.

Cost Claim

In order to properly precede to reimbursement of official travel expenses, a proof that the person did the trip must be provided.
In the first place, boarding passes should be provided. However, as nowadays tickets are most of the time electronic, therefore, apart from the electronic ticket, the person should provide further tickets or invoices that proof his/her presence in a country/city such as restaurant, taxi, local transport... tickets.
In short, boarding passes should be presented if possible. If not, the electronic ticket must be provided together with additional tickets (electronic tickets only do not proof that the person really travelled).

In order to properly precede to reimbursement of official travel expenses, a proof that the person did the trip must be provided.
In the first place, boarding passes should be provided. However, as nowadays tickets are most of the time electronic, therefore, apart from the electronic ticket, the person should provide further tickets or invoices that proof his/her presence in a country/city such as restaurant, taxi, local transport... tickets.
In short, boarding passes should be presented if possible. If not, the electronic ticket must be provided together with additional tickets (electronic tickets only do not proof that the person really travelled).

Bank statement and credit card receipts are not eligible as proof of an expense. Make sure that an invoice or ticket is presented for reimbursement.

Bank statement and credit card receipts are not eligible as proof of an expense. Make sure that an invoice or ticket is presented for reimbursement.

You will find a link for the online timesheet system here.

Find information about timesheet on our website.

You will find a link for the online timesheet system here.

Find information about timesheet on our website.

In principle yes. However, as the COFUND budget code should have the same parameters as the CERN one out of which the 67% are paid (same PPA, same responsible, etc.), it is unlikely to happen. This is why a budget code per group has been requested by default. This COFUND Budget code should be linked to project EU8-MARCO5.

In principle yes. However, as the COFUND budget code should have the same parameters as the CERN one out of which the 67% are paid (same PPA, same responsible, etc.), it is unlikely to happen. This is why a budget code per group has been requested by default. This COFUND Budget code should be linked to project EU8-MARCO5.

When the sub-ppa is not known immediately, the fellow has to be allocated on a dedicated COFUND budget code (permanent or temporary) and can be modified later. The important thing is to have the 33% on an EU budget code. This is particularly important for the fellows starting in December. The allocation into the COFUND budget code must be done ASAP, before the closing.

When the sub-ppa is not known immediately, the fellow has to be allocated on a dedicated COFUND budget code (permanent or temporary) and can be modified later. The important thing is to have the 33% on an EU budget code. This is particularly important for the fellows starting in December. The allocation into the COFUND budget code must be done ASAP, before the closing.

No. Codes linked to a project cannot be linked to a recurrent sub-PPA at the same time. You should use a non-recurrent sub-PPA, with the same PPA as the CERN code. e.g. in case 67% of the salary of the researcher is paid out of CERN budget code 99999 linked to sub-PPA FHC-OPE, the COFUND code should be created on sub-PPA FHC-PRJ For more information on recurrent/non-recurrent issues, please contact FAP-EF-EG.

No. Codes linked to a project cannot be linked to a recurrent sub-PPA at the same time. You should use a non-recurrent sub-PPA, with the same PPA as the CERN code. e.g. in case 67% of the salary of the researcher is paid out of CERN budget code 99999 linked to sub-PPA FHC-OPE, the COFUND code should be created on sub-PPA FHC-PRJ For more information on recurrent/non-recurrent issues, please contact FAP-EF-EG.

The European Commission does not reimburse any material budget for H2020 COFUND programme (acronym EU8-).

The European Commission does not reimburse any material budget for H2020 COFUND programme (acronym EU8-).

The 'financial guidelines' which were developed in FP7 are now integrated under Horizon2020 in the annotated Model Grant Agreement which is updated twice yearly. Additional information can be found on the FAQs published in the Participant Portal.

You can refer to our MSCA webpage or the following documents:

Horizon2020 Online Manual

Guide for Applicants:
IF
ITN
RISE

The 'financial guidelines' which were developed in FP7 are now integrated under Horizon2020 in the annotated Model Grant Agreement which is updated twice yearly. Additional information can be found on the FAQs published in the Participant Portal.

You can refer to our MSCA webpage or the following documents:

Horizon2020 Online Manual

Guide for Applicants:
IF
ITN
RISE